Temporary employees are defined as those employees not occupying a budgeted line position (an appointed position) and are temporary, at will employees. Temporary employees have either student or non-student status. Temporary employees are employed at the sole discretion of the employing department and may be released from employment at any time without cause. However, Temporary employees cannot be disciplined for reasons contrary to federal or state law or Trustee policy.
Temporary employees are identified as nonexempt under the Fair Labor Standards Act and therefore are subject to the requirements for payment of overtime. Policies for temporary employees are university-wide but not all procedures are university-wide. In those cases, the policy states that the campus human resources office should be contacted for the procedures specific to the campus. In addition, there are departmental operating procedures covering subject matter applicable to individual departments. Such procedures are supplemental to and not in lieu of the Policies for Temporary Employees. In case of conflict between departmental operating procedures and university policies, university policies will govern.
All new Temporary employees will be hired into a Temporary regular (HR), student (HS) or work study (WSU) position.
Individuals hired into a new Temporary position who are already employed with the University in a Temporary with Retirement (HP) position must be setup as Temporary with Retirement (HP).
Once an employee is placed into a Temporary with Retirement position (HP), they will remain in a Temporary with Retirement (HP) position, regardless of the number of hours they work in a calendar year, until their termination of employment (all jobs).
HS or HR: Schools and departments may use the HS (student temporary) classification for internal reasons, but there is no system or compliance need to do so. The Payroll system pulls credit hour information from SIS for each pay cycle. Hours worked by IU students enrolled in class do not count towards the 900 hour threshold.
All temporary employees are restricted to working no more than 116 hours in two consecutive pay periods (29 hours per week average).
Temporary regular (HR) employees in non-student status may only work up to 900 hours in a payroll calendar year.
Once the Temporary employee works more than 900 non-student status hours (all positions) in a payroll tax year (i.e. paychecks in a given calendar year), all Temporary positions held by the employee will then be transitioned automatically by UHR to Temporary with Retirement (HP).
The total hours worked by a Temporary employee in a payroll tax year is limited to 1,508.
During the year, various reports are run to identify employees who may exceed their respective hours limit. To stay in compliance with university policies, termination or transfer to the HP classification will occur. Once an employee is transferred to an HP position, he/she will remain in that classification in future years.
Since the total of hours in all jobs is used to determine proper classification, an employee who is hired into an additional job even in another department, may necessitate the termination or transfer option to HP for all jobs.
IUPUI attempts to manage temporary compensation consistent with appointed staff. Annual/merit increases are permitted once per year with the expectation that percentage increases will be in line with approved Trustee guidelines for appointed staff. Many schools manage temporary/student temporary salaries on an annual cycle other than July 1 so HRA will approve increases for these organizational units generally before the end of September.
Mid-year increases also need to comply with policies for appointed staff so any increase outside the annual process must be based on performing higher level duties.
